Setting up the perfect party is a difficult task even for the best organizers in the business. Among the many responsibilities you have on your agenda, finding the right venue for the event is probably the most important one. Furthermore, if the celebration is a private party, you will need to pay extra attention even to the smallest details. Depending on your choice, the entire plan can be a resounding success or a forgettable fiasco. Here are some tips that will help you find the best setting for a private party:
Keep an eye on the budget
The first thing that you must consider when looking for the right venue is your budget. You cannot rent the most expensive restaurant in town, and then not be able to pay the consummation bill. Take into account every single detail that will make its way on the “payments” list.
Decide what is the theme or the reason for the party and start from there. An engagement party needs a romantic setting, while a high-school reunion requires a large dining hall. Also, keep in mind hazardous situations that you cannot control, and for which you should have a backup budget as well.
Location, location, location
Depending on the number of invitees that attend your party, you can decide the location of your event. You do not need to rent a two-story building if you are organizing a baby shower party, but you can keep this venue in mind for larger celebrations like weddings or baptism parties.
Other things that you need to study before picking the perfect place are weather and the time of the year. If your event takes place in July or August, then you cannot go wrong in choosing an open-air restaurant with a garden included, preferably. On the other side, a winter party is best celebrated in a fairytale-like setting that gives attendees a warm welcome.
Consider the services
Now that you have a short list of venues that are compliant with your budget, it is time to consider smaller aspects like services and amenities. Depending on the nature of the event and the number of guests, you will need a certain number of tables and chairs. The personnel of the restaurant is equally important, and you must ensure that they have enough staff to cover the entire attendance.
Does the restaurant have to park?
It might seem like an unimportant detail, but parking is essential to the organization of the perfect private party. Depending on their preferences, the invitees could arrive with their cars, by taxi, by Uber or even with rented vehicles. You ensure that the restaurant has a parking facility large enough for all the guests to park their cars, and if the taxis have the option to make a quick stop in front of the venue.
Take accessibility into account
One of the final criteria in choosing the perfect place for the ideal private party is the accessibility matter. You must ensure that the restaurant allows access to all invitees, including the ones with special needs. Your entire efforts could go to waste if you organize a get-together for people with physical impairments in a roof-top restaurant located in a building that does not possess an elevator.